The management board of the joint-stock company "Emerging Nordic Ventures" (unified registration No. 40103655981, legal address: Rūpniecības Street 1-5, Rīga, LV-1010, Republic of Latvia) convenes and announces that the regular shareholders' meeting of the joint-stock company "Emerging Nordic Ventures" will be held on April 30, 2024, at 11.00 in the premises of the joint-stock company "Emerging Nordic Ventures", address: Rūpniecības Street 1-5, Riga.
Agenda of the meeting:
1. Approval of the Company's annual report for 2023;
2. Decision on the results of the Company's economic activity in 2023.
The record date for shareholders' participation in the shareholders' meeting is April 20, 2024 until 17.00. Only persons who are shareholders on the record date are entitled to participate in the Company's ordinary shareholders' meeting on April 30, 2024 with the number of shares they own, as well as to vote in writing before the shareholders' meeting.
Voting before the meeting
The Company's shareholders can exercise the right to vote before the shareholders' meeting by filling in the voting form, which will be sent to the shareholders upon request starting from April 30, 2024 (by sending the request to the e-mail: [email protected]). The voting form will also be available on the Company's website www.baltictechventures.com/blog.
Please fill out the voting form:
• signed with a valid secure electronic signature containing a time stamp, sent electronically to the Company's e-mail address: [email protected], indicating the following information in the letter's title: "Voting form 30.04.2024. for an ordinary meeting of shareholders"; or
• send a signed paper form to the Company's postal address: Rūpniecības Street 1 - 5, Rīga, LV-1010, indicating the following information on the envelope: "Voting form 30.04.2024. for an ordinary meeting of shareholders". In this case, the signature on the voting form must be notarized, and a certified copy of the shareholder's (proxy) passport or identity card and contact information (phone number and e-mail address) must be attached to it so that the Company's Board can identify the shareholder.
Shareholder representatives or authorized persons attach a power of attorney or other document certifying a power of attorney to the voting form (when submitted electronically – signed with a secure electronic signature containing a time stamp, but by mail – a hand-signed power of attorney, on which the shareholder's signature is notarized).
A shareholder who has voted before the shareholders' meeting may ask the Company to confirm the receipt of the vote. The Company sends the confirmation to the shareholder immediately after receiving the shareholder's vote.
All voting forms received by the Company by April 25, 2024 (by mail and e-mail by 5:00 p.m.) will be taken into account in the voting.
Shareholders with such a vote will be considered present at the shareholders' meeting. Accordingly, they are recorded in the shareholders' register and are also considered when determining the quorum.
If the shareholder has voted before the meeting and has submitted the application form in the following manner, the shareholder may participate in the meeting. In this case, the previously cast vote of the shareholder will be cancelled, and the vote cast during the meeting will be taken into account.
Shareholders meeting
The shareholders' meeting will be held on April 30, 2024 at 11:00 a.m. at 1 - 5 Rūpniecības Street, Riga, LV-1010.
To register for participation in the shareholders' meeting, the shareholder must submit a completed application form, which will be sent to shareholders upon request starting on April 08, 2024 (by sending the request to the e-mail: [email protected]), and attaching a copy of the passport or personal identification card of the shareholder/trustee. The application form will also be available on the Company's website www.baltictechventures.com/blog.
Please send the completed application form together with a copy of your passport or personal identification card to:
• signed with a valid secure electronic signature containing a time stamp to be sent to the Company's e-mail address: [email protected], with the following information in the letter's title: "Application form 30.04.2024. for an ordinary meeting of shareholders"; or
• send a signed paper form to the Company's postal address: Rūpniecības Street 1 - 5, Rīga, LV-1010, indicating the following information on the envelope: "Application form 30.04.2024. for an ordinary meeting of shareholders".
Shareholders' rights
Shareholders may participate in the shareholders' meeting (including completing and submitting the voting form) in person or through their representatives or proxies. The authorization form is available on the Company's website at [email protected].
Shareholders, who represent at least 1/20 of the Company's share capital, have the right within seven days from the day of publication of the announcement to request the inclusion of additional issues in the agenda of the meeting to the institution convening the meeting of shareholders. Additional questions, together with draft decisions or explanations on those issues on which decisions are not expected to be taken, should be submitted to the Company's Board by sending them to the Company's e-mail address: [email protected], on the 7th day no later than at 17.00.
Shareholders have the right to submit draft decisions on the issues included in the agenda of the shareholders' meeting within seven days from the day the announcement on convening the shareholders' meeting is distributed. In addition, shareholders have the right to submit draft decisions on issues included in the agenda of the shareholders' meeting during the meeting if all draft decisions submitted to the shareholders' meeting have been reviewed and rejected.
Suppose a shareholder submits a written request to the board at least seven days before the shareholders' meeting. In that case, the board shall provide him with the requested information on the issues included in the agenda no later than three days before the shareholders' meeting.
Shareholders can familiarize themselves with the draft decisions on issues to be considered at the shareholder's meeting from April 08, 2024 on the Company's website www.baltictechventures.com/blog.
All documents related to the Company's shareholders' meeting are published in the following Internet resources: the Company's website www.baltictechventures.com.
The total number of shares and voting rights of the Company is 24,059,800.
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