6 most common mistakes people make when ordering custom office furniture. Is there a way to avoid them?

Custom office furniture is an excellent solution for creating a perfectly tailored workspace. However, ordering it requires care, planning, and consideration of many factors, and many office establishments forget to do exactly that. Making mistakes can result not only in additional costs but also in reduced office functionality. That's why it's important to ensure you're as prepared as possible when decorating your office. Here are the six most common mistakes and ways to avoid them.

Lack of clear plan and clarification of needs

Many people deciding on custom office furniture start the ordering process without clear expectations and a defined plan. Meanwhile, preparing a detailed plan is key to handling every aspect of an office space. Consider what functions the furniture is supposed to serve - Do you need more storage space, or should the desk have extra drawers or a larger top? It's also important to consider future needs, such as the possibility of reorganizing the office space and adapting the furniture's furnishings to the employees and the positions they cover.

What can you do to avoid this mistake? Before you go shopping, make a list of requirements and priorities. Also, check which stores offer the furniture you need to get a better idea of the market. It's a good idea to consult with your employees to find out what pieces of furniture are most important to them.

inaccurate space measurements

Perhaps the most common mistake made when ordering custom furniture is errors in measurements. Even small deviations can result in the ordered furniture not fitting into the intended space or hindering the use of other elements of the office, such as doors or windows. If the product is smaller than it should be, that's half the problem.... The real problems start to form when office cabinets, office bookcases, or office desks are way too big.

What's the solution? Always take measurements to the nearest millimeter. Many companies from which you buy custom office furniture are also able to help and explain how to measure the available space so that the dimensions of the chosen piece of furniture are accurately transferred to production.

Choosing the wrong materials and colors for the furniture

Choosing furniture shades and furniture materials that suit the space are very important aspects when planning office furnishings. Often the desire to save money leads to the selection of cheaper items, although such decisions can unfortunately result in furniture wearing out faster and needing to be replaced after just a few years. The issue of furniture shades is as important as its quality. Well-chosen colors allow for visual consistency, which has a positive impact on the aesthetics and professionalism of the office space. Many companies, such as Mebway, offer comprehensive furniture systems that ensure consistency of style and shades across all furnishings. This allows you to match furniture such as desks, L shaped desks, cabinets, bookcases, and pedestals to each other, creating a harmonious and elegant space.

What's the solution? Invest in good quality, durable, as well as aesthetically pleasing furniture. Remember that even if the initial cost is higher, such furniture can last in your office for many years, which will bring a financial benefit over time. Comfortable, functional, and simply aesthetically pleasing furniture not only enhances the comfort of work but also affects the image of the company in the eyes of customers and business partners.

Ignoring ergonomic principles when choosing office furniture

Functionality and employee comfort should be a top priority. Unfortunately, many companies ignore aspects of ergonomics, opting for the simplest solutions. They also often forget that the right height of desks, sufficient storage space, distances between workstations, and customization of chairs are very important aspects that affect employee comfort and efficiency.

What can be done about it? Pay attention to ergonomic standards. Desks should be the right height, bookcases, and cabinets should be large enough so that documents do not have to take up free space, and chairs should be adjustable to accommodate the height and figure of the employee. Perhaps custom office furniture will work best here.

Companies are not using modern tools to help furnish office interiors

Currently, modern technology affects almost every aspect of our lives. Modern solutions offer many conveniences and also work well in the furniture industry. There are companies on the market that offer modern solutions, such as online 3D furniture configurators that allow you to visualize your design, change dimensions, or adjust the color scheme of your furniture. However, not many people, taking care of office furnishings, choose companies that can significantly facilitate the entire process. Failure to use these tools can lead to dissatisfaction with the result. A large selection of colors, the ability to change dimensions, automatic pricing, and visualization, that's something that will make you make the right decision.

How to solve this problem? Choose a manufacturer or online store that offers an online configurator. For example, Mebway provides a powerful tool that allows you to design custom furniture. With Mebway, you can change colors, and dimensions and see the final visualization and prices immediately after each change. This feature ensures that customers are satisfied with their choices and eliminates uncertainty.

Not comparing offers from manufacturers and online stores

Not choosing a company carefully and not comparing offers well can be a costly mistake. Different manufacturers offer similar products at different prices, and the quality of workmanship can vary greatly.

The solution? Compare the offers of at least three companies. Pay attention not only to price but also to other customers' reviews and the ability to customize the furniture to suit your needs. A lot of positive feedback from customers is an important aspect that can tell you a lot about a company and its approach to customers, and often to solving problems when they arise.

Ordering custom office furniture is an investment that can significantly improve work comfort and office efficiency. To avoid unnecessary problems and costs, it is worth paying attention to the mistakes described above. This will make the ordering process go smoothly, and the final result will meet the expectations of the entire team.